MCP Sales Process

Offsite Lot | Custom Plan

Prospecting/Sales

  1. New Home Consultant (NHC) meets Prospect to determine home needs
  2. Complete McDonald Exploratory Information Form
    • Click HERE to download
  3. NHC enters Prospect in Buildertrend as New Lead Opportunity
    • Click HERE to for Instructions on HOW to enter a New Lead Opportunity in Buildertrend
    • Click HERE to enter Prospect as a New Lead Opportunity
  4. Review Included Features one-pager
    • Click HERE to download
  5. Review prospects Desired vs Required of the home
  6. Establish budget
  7. NHC requests any Architectual Requirements and Covenants for Customer Lot (if applicable)
  8. NHC requests any City requirements for Customers Lot (storm sewer connections/sub pumps, height requirements, setback requirements)
  9. NHC determines what option below will meet the prospects needs and budget.
    • OPTION 1: If Prospect selects a Signature or Monogram Plan
      • NHC will redline the desired changes on this plan
    • OPTION 2: If Prospect selects one of the existing Custom Plans
      • NHC Redline the desired Custom Plan from the Black Book
    • OPTION 3: If Prospect’s home design is NOT available, Custom Design process will be required
  1. Confirm Lot Ownership/Location Preference
    • Ask if they already own a lot or have one in mind.
    • If yes, request details: address, size, and zoning.
  2. Schedule a Lot Evaluation
    • NHC notifies Executive Vice President (EVP) of the Offsite Prospect and forwards property information (survey, grading plan, site plans, soil tests, etc.)
    • EVP reaches out to NHC to determine buyer needs and budget.
    • Once the EVP determines if the Prospects meets the MCP required budget etc. EVP will reach out to Director of Construction (DOC) to schedule a meeting with the NHC and DOC onsite.
      • DOC will look at site requirements and may involve excavator and engineer to estimate costs.
  1. NHC, Prospect, DOC and EVP will meet onsite to walk property and establish a proposed home location and site-specific requirements: such as tree removal, import/export, teardown, utilities, water/well, sewer, septic, rain garden, soil and watershed.
  2. Determine if the home plan is a Walk Out/Look Out or Full Basement.
  3. DOC needs approx. 3-5 business days to gather required information if needed.
  1. NHC, EVP or President and Prospect will meet to review their home design requirements. And review the MCP Custom Design Process.
  2. NHC and EVP or President review Custom Design needs, budget and customer will provide inspirational images or layout.
  3. Discuss Custom Home Process with Design Deposit Agreement with Prospect.
  1. If Customer requires a custom design, NHC completes Custom Options/Bid Submittal Checklist. Click HERE
  2. Please include the following in your Bid Submittal to Executive Vice President (EVP)
    • Signed Designed Deposit Agreement and check for $10,000
    • Redlined corresponding plan (if applicable)
    • NHC completed Custom Options/Bid Submittal Checklist
    • Exhibit C (if applicable)
      • If a Prospect selects a Signature of Monogram Plan
    • NHC contacts Director of Construction to verify lot limitations and structural needs and proposed house placement within building pad.
      • Include ANY INSPIRATION PAGES, LINKS, SPECIAL REQUESTS, GREEN/STRUCTURAL FEATURES, etc.
      • NHC save these inspirational images in their Inspiration Folders in Buildertrend and Sharepoint.
  3. Design Deposit is required with Custom Design
    • Click HERE for Design Deposit Agreement – Customer Owned Lot
    • Click HERE for Design Deposit Agreement Checklist

Follow this Checklist for the Design Deposit Package:

  1. NHC downloads and completes Customer Info Sheet Click HERE
  2. NHC downloads and completes the Design Deposit Checklist Click HERE
  3. A Broker Agency Relationship in Real-Estate Disclosure
    • Here is an example of the Broker Agency Relationship in Real-Estate Disclosure Click HERE
  4. NHC downloads and has prospect sign the Design Deposit Agreement- Customer Owned Lot Click HERE
  5. NHC forwards the Design Deposit Agreement Package with the $10,000 non-refundable check to Office Manager (OM)
  6. Office Manager gives the Design Deposit Agreement Package to Executive Vice President (EVP) and President for review and signatures
  7. OM scans and sends signed Design Deposit Agreement Package to NHC
  8. NHC sends signed copies to Customer and Customer’s Agent (if applicable)
  9. Office Manager gives the Deposit check and signed DDA Package to Controller
  10. Office Manager converts Customer from Lead Opportunities to Job in Buildertrend under the correct Pre-Conn Template.
    • For more information, refer to the Buildertrend Guidebook, Click HERE
  11. Office Manager creates a Job File in Sharepoint for Customers not under contract.
  1. EVP schedules a meeting with President to review the determined path of design process.
  2. EVP reaches out to NHC to schedule a meeting with EVP or President and Customer to discuss their custom plan, layout, bedrooms, bath, square footage, inspiration/home features needed.
  3. EVP or President meets with the Arch Department to determine who will manage the custom design.
  4. The Arc designer who will be managing this design, will create the floor plan concept in Chief Arc or Revit.
  5. When floor plan is completed, the Arc Designer/Architect presents the plan to EVP, President and NHC for review.
  6. EVP, President and NHC will review the floor plan concept and provide any feedback.
  7. The Arc Designer/Architect will make the changes from the review.
  8. The NHC will schedule a meeting with the Customer and EVP or President to present the floor plan concept.

NHC + EVP/PRESIDENT + CUSTOMER MEETING #1:

1.) NHC and EVP/President presents the floor plan concept to Customer (in-person is preferred)

2.) The Team summarizes any feedback/changes that the customer would like to make to the floor plan concept.

3.) NHC summarizes the information via email and redlines the floor plan concept and forwards to Arc Designer/Architect and copies EVP and President.

4.) Arc Designer/Architect updates the floor plan concept from the redlines provided.

5.) Arc Designer/Architect forwards the updated floor plan concept to NHC, EVP and President to review and provide any feedback or required revisions before presenting to customer.

6.) NHC schedules Meeting with Customer, EVP or President to present updated floor plan concept and any additional plan details or perspectives may be provided for approval.

7.) NHC forwards any additional notes/redlines with the approved floor plan to Arc Designer/Architect, EVP and President along with any exterior inspiration images.

ELEVATION DESIGN MEETING

1.) Arc Designer/Architect will create the black and white exterior elevation for the floor plan.

2.) Arc Designer/Architect presents the exterior elevation concept to NHC, EVP and President.

3.) NHC, EVP, President and Arc Designer/Architect will redline any changes to the elevation concept.

4.) Arc Designer/Architect makes the changes from the meeting to the elevation concept and forwards to NHC, EVP and President.

5.) NHC schedules Meeting to present elevation concept to customer and includes EVP or President (in-person preferred).

6.) During that meeting, NHC summarizes any feedback/changes that the customer would like to make to the elevation concept.

7.) NHC summarizes the information via email and redlines the elevation concept and forwards to Arc Designer/Architect and copies EVP and President.

8.) Arc Designer/Architect updates the elevation concept from the redlines provided.

9.) Arc Designer/Architect forwards the updated elevation concept to NHC, EVP and President to review and provide any feedback or required revisions before presenting to customer.

10.) NHC schedules Meeting with Customer, EVP or President to present updated elevation for approval.

11.) Once Customer approves the elevation, NHC notifies the Arc Designer/Architect, EVP and President to proceed with the Bid Set Plan.

BID SET PLAN

1.) Arc Designer/Architect will create a Bid Set Plan

2.) While the Arc Designer/Architect is creating the Bid Set Plan, the NHC assembles the Exhibit C for base pricing and options.

3.) Once the Bid Set Plan is completed, the Arc Designer/Architect will send it to the NHC, EVP and President.

4.) NHC will share the Bid Set Plan with the Customer and get approval.

5.) The NHC schedules a meeting with the Customer and Designer to complete the Introduction to Selections meeting to review the Included Features and finishes that the Customer would like to include in their home.

6.) NHC completes the Exhibit C and Bid Set Plan and assembles the update the Bid Submittal Package for pricing. NHC meets with the Designer to complete the selection related items on the Exhibit C (plumbing, flooring, countertops, cabinets, millwork, exterior colors).

7.) NHC schedules a meeting with the Pricing Manager to review the Exhibit C Plan and Bid Submittal Package.

8.) The Pricing Manager and NHC note any changes or updates they would like to see on the plan or Exhibit C before releasing for bid and notified the Arch Designer/Architect of any required plan revisions needed for pricing.

9.) NHC updates the Exhibit C and the Arc Designer/Architect updates the plan and forwards to Pricing Manager to prepare for bidding.

10.) The NHC will notifies the Director of Construction to order the house placement and survey.

11.) NHC will schedule and attend the meeting with the Customer and Jim Femrite at All Inc. to make Appliance Selections. (Information- Cell: 651.234.0134 Email: jfemrite@allinc.com Location: 185 Plato Blvd W, St Paul, MN 55107)

Pricing

  1. Pricing Manager assembles the Bid Package and releases Custom Bid Information to Trades via Buildertrend (within 3-5 business days)
  2. Pricing will take approx. 3-4 weeks dependent on complexity.
  3. NHC schedules and attends Appliance Meeting with Customer with Jim Femrite with All Inc.
  4. Jim will then forward the pricing to NHC, Designer and Pricing Manager.
  5. NHC reaches out to Director of Construction to review the house placement and schedule a site walk with Customer. (optional)
    • Items of discussion: Tree removal, additional steps/risers, excavation or dirt, driveway length or utilities, retaining walls and well/septic and rain gardens (if needed).
  6. NHC and Director of Construction will notify Pricing Manager with any additional site-specific costs to include in bid pricing.
  7. NHC will forward the approved Appliance Selections to Pricing Manager and Designer to include in bid.
  1. Pricing Manager releases the bid to trade partners and will complete bid withing 3-4 weeks (depending on complexity and amount of options that are included in the bid)
  2. The Pricing Manager and President complete the internal bid review.
  3. Once price is ready, Pricing Manager will forward the updated Exhibit C with the Custom Option Pricing to the NHC and copies President and EVP.
  1. NHC assembles the Bid Presentation and Proposal with EVP.
  2. NHC presents the Bid Presentation Proposal to the Customer. The Bid Presentation will include:
    • Exhibit C
    • Option Pricing
    • House Placement
    • Floor Plan
    • Appliance Selections
    • Inspirational Photos and Renderings
      • To find a Bid Presentation Proposal Click HERE
  3. The Customer reviews the Bid Presentation Package and notifies the NHC of any changes or revisions and options they would like to be included:
    • Then NHC updates the Exhibit C, Plan or Both and sends to Pricing Manager to complete additional pricing and copies EVP and President.
  4. IF A PLAN REVISION IS NEEDED- FOLLOW THESE STEPS:
    • Depending on the level of change, Pricing Manager, EVP or President will meet with Arc Department to have plan updated.
    • When plan revision is complete, the Arc Department will forward the design to the NHC.
    • NHC will forward the design to Customer for approval, before going to pricing.
    • Once approved by Customer, NHC will forward approved plan to Pricing Manager.
  5. Pricing Manager will reach out to NHC and EVP to communicate when pricing can be completed.
  6. NHC updates customer on Pricing status and timing.
  7. When pricing is complete, the NHC presents the updated Exhibit C pricing to Customer.
  8. NHC contacts Community ARC Representative (if applicable) to verify exterior colors are acceptable prior to contract signing is possible.

Contract

  1. The NHC finalizes the plan, options, & pricing proposal- Exhibit C with the Customer.
    • Click HERE for a Contract Example Exhibit C
  2. NHC collects earnest Money 10% of Total Package made payable to McDonald Construction Partners LLC
  3. NHC assembles Construction Contract Package
    • Construction Contract Checklist – Customer Owned Lot Click HERE
    • Agency Relationships Disclosure Click HERE
    • Construction Contract – Customer Owned Lot Click HERE
  4. **VERIFY THE CONSTRUCTION CONTRACT IS THE MOST RECENT DATE** Reach out to EVP for questions.
    • Exhibit B: House Plans. Have Customer sign the front page and initial the remaining pages.
    • Exhibit B: NHC strikes through any options shown on the plan that the Customer did NOT approve or accept.
      • Click HERE for Example of Exhibit B
    • Exhibit B: NHC circle or note any options shown on the plan that the Customer approves.
    • Exhibit B: House placement and survey signed by Customer.
    • Exhibit C: NHC updates Exhibit C date for the contract
    • Exhibit C: NHC has Customer initial all pages, signs and dates the final page with final purchase price.
    • Exhibit C: NHC has Customer sign the front page of the Appliance Selections
    • Exhibit C: NHC has Customer initial the first page of the Closet Drawings.
    • Exhibit C: NHC has the Customer initial the first page of the Gutter Drawings.
    • Exhibit C: Included Features Document initialed by Customer based on a Signature Plan and Signature Exhibit C.
    • Exhibit C: NHC strikes through any options NOT selected and adds total price with Options Selected at last page of Exhibit C.
      • Customer and NHC initial all pages and signs last page.
    • Exhibit D: NHC has Customer sign the Arbitration document
    • Exhibit E: Minnesota Statutory Warranties Click HERE
      • Have customer initial cover page
    • Exhibit F- BAM Performance Guidelines Click HERE
      • Have customer initial cover page
        • Be sure to complete pages 32-33 and enter MMCA in the blank line on page 33.
  5. Customer signs Construction Contract as Owner
  6. NHC submits the signed:
    • Construction Contract Package, Checklist and 10% Earnest money of total Contract Price (House and Options) to Office Manager (OM)
  7. OM reviews contract and forwards to EVP for review and approval.
  8. OM forwards Exhibit B and C to Pricing Mgr. for reconciliation and approval.
  9. OM has Director of Construction verify house placement and site-specific costs within 3 business days.
  10. Once approved by EVP, Pricing Mgr. and DOC, OM forwards contract to President for signatures.​
    • If there are any contract corrections or price discrepancies the NHC must resolve and forward to Office Manager before the President signs the contract.​
  11. Once President signs final contract package, OM scans and sends signed contract package to NHC, MCP Controller, and Title Company.​
  12. NHC sends Next Steps and Introduction to Customer with signed contract to Customer Lender, and Customer’s Realtor (if applicable).
    • Click HERE for the Next Steps Email Example
    • Appliance Selections MUST be included in the contract.
    • NOTE: If Appliance Selections are different than the bid pricing, NHC contacts Jim Femrite from All Inc. to finalize and updated the Customer’s Appliance Selections.
  13. OM forwards original contract documents and earnest money check to Controller.​
  14. If Customer goes straight to contract, OM will create a Job in Buildertrend.
  15. Pricing Manager (PM) works on the Reconciliation document and once completed in Pro-Contractor, PM will print the updated pricing and gives it to Controller for the final document to add to the Job File.
  16. NHC follows-up to ensure the Customer has access to Buildertrend.

Final Plans & Selections

  1. The OM forwards the Exhibit B and Exhibit C from the Construction Contract to the Architecture Department to complete the final plan.
  2. The Architecture Department reviews the plans and Exhibit C and forwards the completed plans to the NHC to review with Customer within 8 business days.
  1. NHC meets Customer to review final plans, redlines any changes (if applicable) and submits the changes as a Change Order in Buildertrend and uploads corresponding redlines as an attachment to the individual change in Buildertrend and hits SAVE.
  2. Once the Change Order has been entered into Buildertrend, the Pricing Manager will be notified to price the change.
    • Click HERE to download the Change Order Process Document
    • Click HERE to view a screenshot of a Buildertrend Change Order in process.
  3. Pricing Manager completes the pricing on the Change Order approximately 1 week dependent on the level of change.
  4. Once the price is OK to release/send to Customer by the Pricing Manager, the NHC is responsible to send/ release the Change Order to Customer by clicking SEND.  
    • NOTE: it is the NHC’s responsibility to keep checking their Change Orders status to see if they are priced and OK to send/release from Pricing Manager. 
  5. Once the Customer has approved the Change Order pricing the NHC, exports the approved Change Orders and redlines the plan and then forwards the redline final plan to the Customer for signature and approval.
  6. NHC forwards the signed plan and corresponding Change Orders to Architecture Department to complete the plan.
  7. Director of Construction forwards to the Truss Company, Engineer, Heating Calcs and Lumber Company to complete the structural information for the building permit application.
  8. The NHC submits the plan to the ARC after exterior colors are finalized (if applicable).
  9. Director of Construction orders the final house placement and property survey.
  1. NHC summarizes the Buildertrend Change Orders on an Amendment and have the Customer Sign the Amendment.
  2. NHC forwards Amendment to Office Manager with check, if applicable
  3. Office Manager sends Amendment to President for signature approval.
  4. NHC needs to forward the Amendment to Customer, Lender, and Customer’s realtor (if applicable).

If the Customer has any inspirational images or Pinterest boards, have the NHC share them with the Designer.

MCP SELECTION PROCESS TIMELINE

Meeting #1 – Overall Design Selections

The Designer meets with the homeowner to source & select overall design selections – including exterior finishes, millwork, flooring, tile, plumbing fixtures, countertops, and cabinetry.

  • Location: MCP Design Center (approx. 2-3 hours)
    • Exterior Selection Overview
    • Millwork & Trim package Overview
    • Countertop Overview
    • Cabinet & Hardware Overview
    • Plumbing Overview
    • Tile Overview
    • Flooring Overview

Meeting #2 – Countertop Slab Viewing & Plumbing Meeting (if needed)

  • Meet at Ferguson in Burnsville or Golden Valley (Approx. 1.5 hours)
  • Meet at MSI to look at quartz and natural stone slabs (Approx. .5-1 hour)

Meeting #3 – Flooring, Tile, Cabinet Drawings and Glass Review: At this meeting, the Designer will meet with the client to finalize tile details, review cabinet drawings, and finalize glass and mirrors products. (Roughly 2 weeks after 1st meeting)

  • Location: MCP Design Center (Approx. 1-2 hour)
    • Pick out grout color
    • Tile edge profile
    • Tile layout
    • Discuss shower glass and mirrors
    • Review cabinet drawings & selections

Meeting #4 – Electrical, Low Voltage, Closet, and Appliance Review: At this meeting, the New Home Consultant will meet with the homeowner to discuss and review electrical, low voltage, closet drawings, and appliances (if necessary).

  • Location: MCP Design Center or over Zoom (Approx. 1-2 hours)
    • Go through electrical plans and redline any additional outlets, fixtures, and switches or changes
    • Connect homeowner with Kevin at Low Voltage
    • Review Closet Drawings from Harkraft
    • Review Appliances if not finalized
  • New Home Consultant will create any change orders needed from this meeting.

Meeting #5 – Lighting Meeting. The Designer will meet with homeowner at desired lighting vendor and select all fixtures for home.

  • Location: Southern Lights or Visual Comfort (Approx. 1.5 hours)
    • Review Electrical Plan
    • Select light fixtures

Meeting #6 – Final selection review & Builder Trend Sign Off. At this meeting, the Designer and New Home Consultant will meet with the homeowner to review and sign off on all selections and change orders.

  • Location: MCP Conference Room & Design Center (Approx. 2 hours)
    • Review all selections
    • Go through Buildertrend to approve all selections & change orders
    • Finalize and confirm any outstanding selections
  • After this meeting, all plans will be updated to reflect any changes

Kick Off Meeting: At this meeting, the Construction Manager and New Home Consultant meet with the client to kick off the construction of their home.

  • Location: MCP Conference Room
    • Review survey
    • Review plans
    • After meeting, all selections get ordered and production starts!
  • Before Kickoff: Cabinet drawings, electrical plans, low voltage layouts, and all selections must be complete (flooring, tile, countertops, plumbing, lighting, hardware, cabinetry, etc.).
  • 6 Weeks After Kickoff: Any changes to cabinets or electrical must be made within 6 weeks. After this point, a $250 change order fee applies.
  • 12 Weeks After Kickoff: Paint color changes may be made up to 12 weeks after kickoff. Additional Paint colors outside the (2) colors selected will be an additional $350 per each new paint color.
  • After Drywall: No electrical or cabinet changes can be made

Why Meeting These Deadlines Matters

  • Keeps Your Project on Schedule: Late selections cause delays in multiple phases.
  • Avoids Cost Overruns: Rush orders and last-minute changes increase expenses.
  • Ensures Availability: Early decisions secure preferred materials and avoid backorders.
  • Smooth Coordination: Timely choices allow trade partners to work efficiently.
  • Stress Reduction: Organized selections make for a smoother, more enjoyable building process.
  1. Designer forwards Interior Selection Information to Trades and Pricing Manager for pricing
  2. Designer and Pricing Manager complete Selection Pricing within approx. 7 business days
  1. Designer meets Customer to approve Selection Pricing and signs offs on the corresponding specifications
  2. When lighting selections are approved, NHC needs to schedule and review electrical and low voltage plan with Customer and Low Voltage trade.

(Optional) if Customer prefers to meet with electrician to review electrical plan, NHC needs to schedule and attend meeting.

IMPORTANT: IF Change Orders and Selections need to be included in Construction Financing or Cash Disbursement Closing.

    1. The NHC creates an Amendment to summarize the additional Buildertrend Change Orders and have Customer sign.
    2. Once Amendent is signed, NHC will forward to OM
    3. The NHC forwards the signed Amendment to the
      • Title Company
      • The Lender
      • The Controller
    4. This Amendment is included in the final Construction Loan or Cash Disbursement amount and appraisal (if applicable)
      • The Change Orders/Amendment must be sent to Lender 3 weeks prior to be included in the appraisal

    Financing

    Financed Buyer

    NOTE: 10% of Total Contract Amount (House and Options) Earnest Money previously collected at Construction Contract signing

    • Pricing Manager forwards Sworn Construction Statement to Controller
    • If Customer must include all pricing in loan, all selections and change orders must be made in advance of submitting Sworn Construction statement to Lender
    • NHC forwards Final Plan & amendment pricing to Controller, Lender & Title Company to complete Appraisal
    • If the change order exceeds contract amount and construction had closed, customer must pay for change order amount by check.
    • Appraisal will take approx. 3 weeks to complete
    • When appraisal is complete, NHC contacts Controller, Lender & Title Company to schedule Construction Loan Closing
    • Customer, NHC, Controller, Lender & Joan Young with Premier Title Company meet at MCP office to complete the Construction Loan Closing
    • MCP (typically) collects 1st Draw at Construction Loan closing

    If the Change Orders exceed contract amount and construction disbursement has occurred customer must pay for change order amount by check.

    Cash Buyer

    NOTE: 10% of Total Contract Amount (House and Options) Earnest Money previously collected at Construction Contract signing

    • Customer provides proof of funds to Controller within 5 days of Construction Contract acceptance. Cash funds must provide 100% coverage of Construction

    $100,000 reserve held at Premier Title

    If the Change Orders exceed contract amount and construction disbursement has occurred customer must pay for change order amount by check.

    Construction Kickoff

    1. Before Kickoff Meeting, Construction Manager verifies Lot Staking
    2. NHC schedules Construction Kickoff Meeting with Customer and Construction Manager.
    3. NHC sends calendar invite to Customer, Construction Manager and copies Marketing Manager
    4. NHC completes the Construction Kickoff Meeting Agenda
      • Click HERE and bring to the meeting.
    5. NHC forwards Construction Kickoff Meeting Agenda and Final Plan to Customer, Designer and Construction Manager prior to meeting to review within 48 hours of meeting.
    1. Customer, NHC and Construction Manager meet at MCP office for meeting
    2. The Designer may attend the meeting to review any selection information if needed.
    3. Marketing Manager takes photo of Customer and MCP team (if applicable).

    AGENDA ITEMS

    Introductions 

    1. Customer Preferred Contact Information 
    2. Review the contact sheet from Construction Contract
    3. Address changes require notification to NHC for the title company
    4. Permit Status Update Survey Review & Approval
    5. Rain Gardens (if needed for watershed requirements)
    6. Permit Final Plan Review & Approval
    7. The Customer and/or Builder agree the attached plan preempts all previous plans
    8. Site Access Waiver and Release of Liability
    9. Job Site Safety/Site visit Overview
    10. Permite Final Plan Review & Approval
    11. Job Site Safety/Site Visit Overview
    12. Distribute hard hats
    13. Estimated schedule overview
    14. Construction Manager Weekly Log & Photo Updates
    15. Communication during Construction is preferred via Buildertrend
    16. Escrow work overview
    17. Upcoming meetings for NHC to schedule Electrical/Pre-Drywall walkthrough overview
    18. New Home Orientation Overview
    19. Final Reconciliation/Key Handoff Meeting
    20. McDonald will not install buyer supplied products
    21. All exterior colors subjects to approval by the Architectural Review Committee (if applicable)
    • Any changes in the plans or specifications after the Customer has signed off must be approved by both the buyer and the Builder with a change order.  

    Review Draw Process Overview (estimates): 1st draw – Construction Loan Closing (COMPLETE) 

    • 2nd draw – Framing
    • 3rd draw – Insulation
    • 4th draw – Painting
    • 5th draw – Mechanical Final 
    • 6th draw – Cabinet/Trim Final 


    Changes and Extra Work. No alterations shall be made in the Contractor’s Work as described in the Contract Documents, except by written change order signed by the Owner and Contractor. 

    1. The Construction Manager reviews and redlines any plan changes on the Kickoff House Plan.
    2. Customer must sign each page of the Kick-off House Plan
    3. Customer, NHC and Construction Manager sign or initial Construction Kick-Off Meeting Agenda.
    4. NHC takes photocopies of each redline Kick-Off House Plan
    5. NHC forwards signed Kick-Off Meeting Agenda and attach the photocopies of the Kick-Off House Plan to Office Manager.
    6. Office Manager uploads the Kick-Off Meeting Agenda and the photocopies of the Kick-Off House Plan to Sharepoint and Buildertrend. NHC summarizes the Change Orders from the meeting and submits them to Buildertrend.
    • Clarification/No cost items should be noted in Kickoff Meeting Agenda Document with corresponding redline items.
    • Change Orders must be approved by Customer before plan change is made by Architecture Department.
    • Here are the steps:
      • NHC summarizes the approved Buildertrend Change Orders and exports to excel spreadsheet.
      • Attach Change Order excel spreadsheet to the redline Kickoff House Plan and forwards to Architecture Department to update plans for construction.
    1. Architecture Department updates any plan revisions from Kickoff Meeting
    2. Office Manager or Director of Construction is notified by City that Building Permit Application is approved and ready for pickup
    3. Office Manager or DOC requests Controller to process Permit Check
    4. Office Manager informs DOC that permit is approved
    5. Construction Manager delivers Permit Check & receives Building Permit from City
    1. Construction Manager uploads project in Buildertrend using the templated schedule
    2. Construction Manager schedules Excavator and any site-related activities

    Construction

    • Site Prep
    • Surveying of property
    • Excavation
    • Footings and Foundation Walls
    • Sewer & Water connections
    • Waterproofing
    • Backfill
    • Framing
    • House Wrap
    • Roofing
    • Window and Door Install
    • Plumbing Rough In
    • HVAC Rough In
    • Electrical Rough In
      • New Home Consultant (NHC) to Schedule Electrical Walk with client for second day of electrical rough in.
    • Fireplace Rough In
    • Low Voltage Rough In
    • Insulation
    • Drywall
    • Tile
    • Cabinets
    • Trim
    • Flooring
    • Painting
    • Countertops
    • Stone
    • Backsplash

    4.1 Exterior Finish (Happens as weather permits and in parallel with Interior finish and mechanical finals.)

    • Siding, Soffit, Fascia
    • Stone
    • Final Grade
    • Driveway
    • Sidewalks/Patios
    • Landscaping – Includes Sod and Irrigation
    • Closing Date to be confirmed at this stage (Construction Manager to NHC)
    • Plumbing Final (Fixtures Installed)
    • HVAC Final (Mechanicals are Installed)
    • Electrical Final (Fixtures Installed)
    • Low Voltage Final
    • Fireplace Final
    • Glass & Mirrors
    • Shelving
    • Cabinet and Trim Finals
    • Carpet Install
    • Specialty Finishes and/or product installs
    • Construction Manager notifies NHC to schedule New Home Orientation meeting with Customer approx. one week after carpet install.
    • The Construction Manager runs the orientation with support from the NHC as needed.
      • This is a full walk-through of the entire house to educate the client on the operations of the home and to document any items that need attention on the Orientation Checklist.

    Click HERE for Orientation Checklist

    • Customer receives instructions on how to submit service requests through Buildertrend.
    • Construction Manager receives Certificate of Occupancy from City and forwards to Controller

    STEPS FOR FINALIZING RECONCILATION AMENDENDMENT:

    1. NHC contacts Title Company to schedule a closing date with Customer, and Controller.
    2. Copy EA, President, Construction Manager, Director of Construction, Office Manager and EVP to the calendar invite.
    3. NHC contacts the customer to schedule the Orientation, and Final Reconciliation/Closing and send calendar invites. (Copy Construction Manager, Director of Construction, Lender and Controller.)
    4. NHC verifies any site-specific items by Amendment or Change Order and forwards to Office Manager to review and verify.
    5. Once Office Manager approves, NHC send the final Reconciliation Amendment to Customer for approval.
    6. Once approved by customer, NHC forwards to Office Manager for Presidents approval.
    7. Once President approves, the Office Manager sends the signed Reconciliation Amendment and forwards it the NHC and Controller.
    8. The NHC forwards the final Reconciliation Amendment to the Customer and Lender.
    9. The Controller creates a final draw and forwards the final draw amount to the Title Company and Lender.
    1. NHC schedules with a calendar invite the Pre-Closing Walkthrough with customer and Construction Manager onsite to verify completion of items noted during New Home Orientation.
    2. Customer and Construction Manager to initial the Orientation Punch List as completed or open.

    Final Closing

    1. Customer, NHC & Title Company meet at MCP for final funding and paperwork signing.
    2. NHC and Controller present keys to new homeowners.
    1. Customer, NHC & Title Company meet at MCP for final funding and paperwork signing.
    2. 10% Final Draw collected.
    3. NHC and Controller present keys to new homeowners.

    Customer Care

    Customer Care Manager schedules 60-Day Walkthrough with Customer

    • Customer Care Manager (CCM) meets Customer to review Buildertrend submissions
    • CCM schedules trade partners after walkthroughs

    Customer Care Manager schedules 11-Month Walkthrough with Customer

    • CCM schedules trade partners after walkthroughs
    • CCM schedules 11-Month Walkthrough with Customer
    • CCM meets Customer to review Buildertrend submissions